HSE Management Systems Documentation Advisor

About the Role

We are seeking an experienced HSE Management Systems Documentation Advisor to support the development of a comprehensive Health, Safety, Environment, Community and Training (HSECT) management system and Mine Safety Management System (MSMS) for a junior explorer and contract mining business. This role is focused on developing, drafting, editing and controlling high-quality management system documentation, including policies, standards, procedures, plans, templates, checklists and forms. The successful candidate will play a key role in building an audit-ready document suite that supports safe, compliant and effective mining operations in Western Australia.

Key Responsibilities

1. Develop, draft and edit HSECT and mine safety management system documents, including policies, standards, procedures, work instructions, plans, templates and forms.
2. Create MSMS management plan templates suitable for tender submissions, project mobilisation and operational use across exploration, construction, mining services and mining operations.
3. Review, interpret and convert source material, legacy documentation and subject-matter input into controlled, client-branded management system documents.
4. Develop risk management documentation, including HAZID and risk assessment procedures, Level 2 risk assessments, Job Hazard Analyses (JHAs), Take 5s, safe work procedures and critical risk management materials.
5. Prepare competency, Verification of Competency (VOC), induction, training and assessment documentation.
6. Apply and maintain document control requirements, including numbering conventions, revision status, approval workflows and controlled document registers.
7. Ensure documentation aligns with relevant Western Australian WHS legislation, including the Work Health and Safety Act 2020 and Work Health and Safety (Mines) Regulations 2022.
8. Support alignment with recognised risk management and management system standards, including ISO 31000:2018.
9. Track document development progress, identify gaps and priorities, and report completion status.
10. Liaise with leadership, subject-matter experts and site personnel to verify technical accuracy and operational suitability.
11. Incorporate review feedback and manage documents through draft, review, approval and issue stages.

About You

You will be a highly organised technical writer or HSE professional with strong document development, formatting and document control capability. You will have a practical understanding of mining safety management systems and the ability to convert technical information into clear, controlled and audit-ready documentation.

Essential Requirements

1. Demonstrated experience drafting and editing HSE or mine safety management system documentation.
2. Working knowledge of the Western Australian Work Health and Safety Act 2020 and Work Health and Safety (Mines) Regulations 2022.
3. Familiarity with ISO 31000:2018 risk management principles and management system document hierarchies.
4. Strong technical writing, editing, formatting and document control skills.
5. Advanced Microsoft Word skills, including styles, templates, tables, tables of contents and document formatting.
6. Experience using SharePoint or other document management systems.
7. High attention to detail and the ability to manage multiple documents and priorities to deadline.
8. Strong stakeholder engagement skills and the ability to incorporate technical feedback accurately.

Desirable Requirements

1. Experience in a junior explorer, mining services or contract mining environment.
2. Certificate IV in Work Health and Safety or relevant tertiary qualification.
3. Experience developing training, induction or assessment materials.
4. Knowledge of critical risk management frameworks.
5. Experience with digital safety platforms or contractor pre-qualification systems.

What You’ll Contribute

The successful candidate will contribute to the development of a complete, compliant and audit-ready HSECT and MSMS document suite that supports safe project mobilisation, operational readiness and effective risk management across mining-related activities.